Plant Sale 2016 Photos
CGCC STANDING COMMITTEES
COMMITTEE NAME: WAYS & MEANS: PLANT SALE
CHAIR: Eric Eisenhauer
DEPUTY: Barbara Canney, Judy Dickstein
MEMBER(S): Kathy Gray, Diane Benson, Debbie Jenks, Maureen Adams, Jeanne Boutross, Barbara Canney, Judy Dickstein, Lee Drew, Eric Eisenhaure, Mary Eisenhaure, Maureen Flaherty, Linda Fraker, Carol Graham, Kathy Gray, Debbie Jenks, Diane Herth, Julie Hess, Melanie Lelio, Tania McCann, Rebecca O’Connor, Ann Pompeo, Dana Roberts, Dolores Roy, Susan Sardina, Gretchen Sheets, Lelia Weinstein, Marlene Winn
- To raise funds for the club through the sale of plants and related items each spring to cover the cost of CGCC activities over the coming months
- To provide a means for members to interact, socialize and jointly participate in achieving the goal of a successful sale. Also, to provide an experience for volunteers to learn about plant materials (e.g. dividing, pruning, etc.).
- Appoint a deputy to stand in if Chair is unavailable and additional committee members as necessary. It is recommended that club members who are not Board Members should be included as much as possible. This will spread the workload, familiarize members in the working of the committee, involve them more in the club’s activities and build succession skills for the future. Submit all names to be included in the Yearbook.
- Beginning in March, the Committee and Club volunteers form a team to decide on a timetable and allocate responsibilities for planning the event: seed planting, acquisition of plants, digging up, potting and repotting, transport, labeling, delivery of specimens, provision of coffee and eats, and sale of plants.
- Committee decides on publicity campaign. Erect signs around town to advertise Plant Sale. Starting in April articles should be written for the local papers. Take advantage of free listings of plant sales in Patriot Ledger. Send notices via email to other garden clubs in the area.
- Determine budget for the next year based on expenditures incurred in the current year.
Identify ways to increase amount of money raised each year
- Provide Budget for May Board meeting (to be approved at June meeting)
- Produce and present an Annual report including amount of material accumulated, sold, best sellers, and suggestions for next year at the June Board Meeting
- Review Standing Committee Report at end of the second year to determine if any changes are needed
- Meet with successor to hand over job description and guidelines
GUIDELINES & SUGGESTIONS:
- Beginning in March, encourage participation of membership with the annual seed exchange and seed starting workshop. Encourage members to grow some seeds of annuals, perennials or herbs for the plant sale.
- Ask members to donate plants from their gardens or purchases. Help members who would like to donate but cannot dig for themselves. Ask members to pot up plants themselves as much as possible.
- Potting soil can be gathered at the Recycle Center (AKA “the dump”). Pots are available from local nurseries free of charge.
- Determine a central location to store and care for plant material as it accumulates. This should be a convenient location close to water source. Transport plants to sale area with the help of volunteers.
- Decide on a pot size and use it uniformly as much as possible for ease of pricing and to give a high quality presentation.Start potting up about a month before the sale date so that plants have a chance to recover from the trauma. Soaking pots in basin of water overnight will rejuvenate wilting plants.
- Arrange plants in groups and erect signs to identify the type of plants, their colors, and preferred growing conditions. Signs are for “Shade” “Sun”, “Vegetables”, “Ground Cover”, “Shrubs” etc. Be as specific as possible with signage. Assemble plant potted plants in an orderly array, grouping like specimens together by size of pot. Price material according to size and condition, and uniqueness, keeping in mind the goal is to sell as many plants as possible at good value. Debbie Jenks has been doing a wonderful job making labels which are inserted in the plant pots.
- Seek donations of plant material such as annuals, herbs, vegetables, trees, roses and shrubs
- Sell plants such as annuals, herbs, vegetables and tomatoes on consignment.
- Invite Master Gardeners from Mass Horticulture to attend and man a question and answer stand at the sale as a service to the public.
- Sell refreshments such as coffee, iced tea and cookies. These must be produced at the lowest cost possible of both dollars and manpower. Manpower should not be diverted from plant sale preparation.
- Plan presentation and map of sale. Use pretty benches and risers as a means of making the sale place attractive. Consider other items to sell such as Eclectic Gardener, craft items or raffles. Ensure the sale of these items is focused.
- Ask boy scouts to help with set up and clean up and to help public load their cars